Judges Manual

RIVCOMIS

JUDGE USER MANUAL

JUDGE’S ACCOUNT

Contents

ACCESS THE WEBSITE 4

ACCOUNTS 5

STEPS TO VIEW A CASE AND TIMETABLE AS A JUDGE 9

HOW TO RECORD PROCEEDINGS 15

HOW TO UPLOAD RECORD OF PROCEEDINGS 20

HOW TO VIEW AND PRINT CAUSE LIST 21

ACCESS THE WEBSITE

To access the Rivers State Court Management Information System (RIVCOMIS);

Open a browser and enter the ‘RIVCOMIS URL’; https://rivcomis.riversstate.gov.ng

The home page will display as shown in the image below.

ACCOUNTS

All users of the RIVCOMIS platform will have to register with valid personal information to create an account.

After registration, the user account would be authenticated and activated. This will enable the user to successfully login to the platform and perform various actions.

To login as a Judge:

Step 1: Click ‘Account’ on the login page

Step 2: Enter valid ‘Email Address’ and ‘Password’ then click ‘Sign in’ to successfully access judge’s account

The judge’s dashboard will display as shown below

HOW TO VIEW CASES AS A JUDGE

Step 1: Click ‘Filings’ to view cases assigned to your court

A table with different types of filings will display, scroll to view the particular case file you want to treat.

Step 2: Click ‘Preview’ on the case file you want to treat (as shown on the image above).

CASE DETAILS TABS

Tab 1: ‘Parties’– Shows you the parties involved in the case

Tab 2: ‘Case details’ – Shows you the Type of filing, Date of filing, filed by, Name of Judge/Magistrate the case is assigned to

Tab 3: ‘Payments’ – Shows you the breakdown of payments made for the filed case(s)

Tab 4: ‘Case files’ –Shows you attached documents filed by claimant(s) and defendant(s) counsel(s) and uploaded documents (Ruling, order, judgment, proceedings, etc.) by the court.

NB: You can download the attached files to your system drive by the following steps

Click on the category file you want to download (e.g. list of application filed)
Click on ‘View File’ of the application you want to download. See image below

Click ‘Download applications’ (See image below)

Tab 5: ‘Activity Log’ -Shows you the activities that have been carried out on that case.

HOW TO SET DATE FOR CASES AS A JUDGE

Step 1: On your dashboard, click ‘Filings’

SET DATE AND ADJOURNMENT DATE

Step 2: Click the ‘Preview’ of the case you want to work on

Step 3: Select ‘Type of Hearing’, physical (court room) or visual (online)

Step 4: Select ‘Action’ (e.g. hearing, Plea, motion, adjournment etc.) by clicking in the select action box.

Step 5: Select ‘Action Date’ by clicking in the select action date box, a calendar will display, select the date and select the time. If you wish to change the month displayed, click on the month (e.g. May 2021) to see other months. Same applies to choosing a further year

Step 6: Enter ‘Remarks’ (optional). If you want to enter a remark, type the information you wish to send to the counsels before proceeding to step 5

Step 7: Click ‘Set Action’. A dialog box will display asking if you are sure you want to assign business to this case. Click YES if you are sure of what you have done and NO if you are not sure.

HOW TO RECORD PROCEEDINGS

Step 1: On your dashboard, click ‘Filings’

Step 2: Click the ‘Preview’ of the case you want to work on

Scanned and upload typed Record of Proceedings

Manual typing of Proceedings

There are ways Record of Proceeding can be captured/inputted into your account as a judge/Magistrate

Manual Typing of Record of Proceedings
Uploading an Already Typed and Scanned Record of Proceedings

F1: MANUAL TYPING OF RECORD OF PROCEEDINGS

Step 1: Click ‘Record Proceedings’

Step 2: Click Claimant to view uploaded ‘Claimant Details’

Click the blue tick or red cross icon to record claimant’s presence or absence
Enter ‘Name of Representative’ for the claimant (if available), and click ‘Save’

Step 3: Click to view uploaded ‘Defendants Details’.

Click the blue tick or red cross icon to record defendant’s presence or absence
Enter ‘Name of Representative’ for the defendant (if available), and click ‘Save’

Step 4: Type or paste ‘records of proceedings’ in the space provided.

Step 5: Click ‘Continue’ to proceed to the next step.

A message will display with the information ‘Proceeding Saved’, click Ok

F2: UPLOADING AN ALREADY TYPED AND SCANNED RECORD OF PROCEEDINGS, RULINGS, ORDER, AND JUDGEMENT

Step 1: Click ‘Type of Document to Upload’ to select the type of document e.g. record of proceedings, order etc (see image below)

Step 2: Enter ‘Document Name’

Step 3: Click ‘Upload Document’

N/B: Clicking on upload document opens your device drive (memory), go to where the scanned document is saved and upload it by double clicking on the file or clicking once and then clicking open (See image below)

System

Drive

Scanned documents

Step 4: A prompt will appear with the information ‘File Uploaded’, Click ‘Ok’ and ‘Close’ to finish.

HOW TO VIEW CAUSE LIST

Step 1: On your dashboard, click ‘Cause List’

Step 2: A ‘table’ will be displayed, select ‘Daily Cause List’ or ‘Weekly Cause List’ as required and scroll to view the available cases.

HOW TO RETURN A CASE

Step 1: On your dashboard, click ‘Filings’

Step 2: Click the ‘Preview’ of the case you want to work on

Step 3: Click ‘Return Case’